Why import supplier invoices?
One view of your costs: Track every supplier invoice in the app that all your team can access
Automatic sync to Xero: Published invoices flow straight into your accounting system. Add GL codes at the supplier or product level to simplify reconciliation.
Better COGS visibility: See accurate spend by supplier and product in Ordermentum Insights.
Smarter re-ordering: Published invoices help power Order From Anyone (Pro only).
How to import invoices
Option 1: Share your invoice email with suppliers
Go to Venue Settings → Add-ons.
Find your Integration (Note - currently only the Xero integration supports the external invoice functionality).
Click View details.
Copy your Import Invoices email address.
📩 Ask your suppliers to CC this address when emailing invoices. Invoices sent here will appear in your account as drafts.
Option 2: Upload invoices yourself
You can upload invoices directly into Ordermentum:
From the Pay tab
From the Add-ons page
From Integration settings
Uploaded invoices also appear as drafts until reviewed and published.
Publishing imported invoices (important)
Invoices do not flow into Insights or Xero until they are published.
Navigate to the Pay tab → Invoices.
You’ll also see a reminder banner in Insights if you have drafts.
Find any invoice marked as Draft and click Review draft.
Complete all required fields, including:
Invoice number
Supplier name (select or add the external supplier)
Invoice date & due date
Line items (SKU, item, qty, price, tax, etc.)
Click Publish.
Once published:
The invoice appears in Insights
It syncs to Xero
It contributes to your Order From Anyone (Pro only)
Tips for success
Set it and forget it: Once suppliers remember to use your unique email, invoices flow in automatically.
PDFs and images accepted - no formatting needed.
Publish regularly: Unpublished drafts won’t appear in Insights or Xero.
The more you publish, the smarter your Pro features become.
Next step
👉 Share your unique email [your-unique-slug]@invoices.ordermentum.com with your suppliers today, then review and publish drafts in the Pay tab to unlock the full benefits.