Overview
Imported supplier invoices help you centralise costs, improve reporting, and reduce manual accounting work.
Once an invoice is published:
It appears in Insights
It syncs automatically to Xero
It contributes to Order From Anyone (Pro only)
Why import supplier invoices?
One view of your costs
Track every supplier invoice in Ordermentum so your entire team can access the same information.
Automatic sync to Xero
Published invoices flow straight into Xero. You can apply GL codes at the supplier or product level to simplify reconciliation.
Better COGS visibility
View accurate spend by supplier and product in Ordermentum Insights.
Smarter re-ordering
Published invoices help power Order From Anyone (Pro only), improving re-order suggestions over time.
Before you begin
Before importing supplier invoices, make sure:
You have access to Venue Settings
Your venue has an active Xero integration
⚠️ Currently, only the Xero integration supports external invoice importing
How to import invoices
You can import supplier invoices in two ways.
Option 1: Share your invoice email with suppliers
This option is best if you want invoices to flow in automatically.
Go to Venue Settings → Add-ons.
Find your Integration
Click View details.
Copy your Import Invoices email address.
📩 Ask your suppliers to CC this address when emailing invoices. Invoices sent here will appear in your account as drafts.
Option 2: Upload invoices yourself
You can manually upload invoices directly into Ordermentum.
You can upload invoices from:
The Pay tab
The Add-ons page
Integration settings
Uploaded invoices also appear as Drafts until reviewed and published.
Publishing imported invoices (important)
Invoices do not flow into Insights or Xero until they are published.
Step 1: Review draft invoices
Navigate to the Pay tab → Invoices.
You’ll also see a reminder banner in Insights if you have drafts.
Find any invoice marked as Draft and click Review draft.
Step 2: Complete required details
Complete all required fields, including:
Invoice number
Supplier name (select or add the external supplier)
Invoice date & due date
Line items (SKU, item, qty, price, tax, etc.)
Step 3: Publish the invoice
Click Publish.
Once published:
The invoice appears in Insights
It syncs to Xero
It contributes to your Order From Anyone (Pro only)
Tips for success
Set it and forget it: Once suppliers remember to use your unique email, invoices flow in automatically.
PDFs and images accepted - no formatting needed.
Publish regularly: Unpublished drafts won’t appear in Insights or Xero.
The more you publish, the smarter your Pro features become.
Next step
👉 Share your unique email [your-unique-slug]@invoices.ordermentum.com with your suppliers today, then review and publish drafts in the Pay tab to unlock the full benefits.
Need more help?
If you need help reporting an order issue:
Use the Help chat in the bottom-right corner of the app
Or email support@ordermentum.com